Internal School Resources

SIPS Staff Hybrid Work Plan

As of September 1 2021 SIPS administrative staff will have transitioned from remote work during COVID to all on-campus or hybrid on-campus/remote work schedules. The schedules for individual staff reflect Cornell priorities for student facing positions, SIPS priorities for positions with high frequency drop-in interactions, and personal preference.

SIPS Event Support

Thinking of hosting an event? SIPS does not currently have event support services but staff can suggest alternatives

Building Renovation Updates

Plant Science Building and Bradfield Hall are both scheduled for upcoming renovation. This page describes the scope of renovations, answers to frequently asked questions, and recent updates.

SIPS COVID FAQ

SIPS strives to provide information specific to our needs and facilities to complement Cornell and CALS resources for maintaining safety and effective operations during the COVID pandemic. This page provides answers to frequently asked questions about COVID related operation. Note that given the high vaccination rates at Cornell and the surrounding community, regulations are rapidly shifting. Users are encouraged to visit the Cornell COVID update page for the latest changes.

SIPS Intranet on SharePoint

SharePoint is a SIPS Intranet used to archive documents, policies, standard operating procedures, and other information relevant to SIPS operation

SIPS Kudos 

Interested in recognizing an individual or group for their exemplary work? Let us know and it will be shared in upcoming updates from the SIPS Director

SIPS Executive Committee Meeting Highlights

Learn more about topics addressed during regular meetings of the SIPS Executive Committee

Other Internal School Resources

View this Smartsheet with an inventory of available/free used lab supplies and equipment.

If you find something you want, add your name to the “Taker” field on that row, and indicate where the item should be delivered to by using the “Deliver To” field. You are also welcome to arrange pickup or viewing of the item.  Indicate that in the “Notes” field.

If you would like to donate items to the inventory, use this inventory entry form. Provide as much information as possible, including a photo of the item.

  • Reserve a room - View room capacities, webconferencing capabilities, and follow links to reservation system.
  • SIPS room layouts - How to set up tables and chairs for different capacities in PS 404 and Emerson 135.
  • Need room help? Contact Catalina Enright (cle46 [at] cornell.edu)

 

Request grocery delivery for instructional purposes

One-Day and Short-Term Parking Permits:

Cornell Transportation Services has transitioned to Parkmobile for parking permits for visitors, conferences and events, prospective students, etc.

Please use this link to access the online form to request permits. You will need to login, and your information will pre-fill. Scroll down to complete the form. When you enter the account number, be sure to enter the course number in the Org Ref ID field when the permit is related to a class.

Permits can be sent as a pdf to you or directly to your visitor, or they can be picked up at Transportation Services, 116 Maple Ave. To have permits sent by email, choose that option in the Select Delivery Option dropdown, and enter the email address the permit is to be sent to, in the Special Instructions field.

The BZ permit allows visitors to park in the N lot next to the practice fields.

How will this new system work from our unit's perspective?

Units can:

How will Transportation process the requests?

Transportation Services will:

  • process the transaction as they are received via email or in person.
  • send the unit (or the guest) a .pdf of their permit to print, or print for them (upon request).
  • invoice the department monthly for their permit orders.

Items to note:

  • Orders can be canceled only if the request has not yet been processed.
  • There are no refunds for processed orders.
  • Each permit has a unique identifier; never alter or reuse one-day permits.
  • If you charge individuals a fee or resell permits, you must collect NYS sales tax. Please contact your business service center for guidance.

 

Auburn Limo / IAL

Email nel478b [at] gmail.com (subject: Reservation%20Request, body: I%27d%20like%20to%20reserve%20a%20bus.%20The%20details%20of%20my%20trip%20are%20below.%20Please%20reply%20or%20call%20(xxx)xxx-xxxx%20confirming%20the%20reservation.%0A%0ACharge%20Cornell%20blanket%20PO%20%23%3A%0APick%20up%20and%20drop%20off%20times%20and%20locations%3A%0A%23%20of%20passengers%3A%0AContact%20phone%20number%20for%20day%20of%20reservation%3A%0A%0AInternal%20reference%20to%20include%20on%20invoice%20(KFS%20account%20%23)%3A%20)  or call (607) 273-3030 to make a reservation.

Information to include:

  • Charge PO #: 1163642
  • Pick up and drop off times and locations:
  • Itinerary information:
  • # of passengers:
  • Contact phone number for day of:
  • Internal reference to include on invoice (KFS account # and course #) Example: 1234567 course PLSCI 1100
  • Andrea Gilbert (ag16 [at] cornell.edu) can provide the instruction account # if you don’t already have it
  • Please copy Catalina Enright (cle46 [at] cornell.edu)

Swarthout Coaches (large buses, 30+ passengers)

Call (607) 257-2277 to make a reservation.

Information to provide:

  • Charge PO #: 1255055
  • Pick up and drop off times and locations:
  • Itinerary information:
  • # of passengers:
  • Contact phone number for day of:
  • Please email Cataline Enright (cle46 [at] cornell.edu) all the above, plus:
    • Account to charge the invoice (KFS account # and course #) Example: 1234567 course PLSCI 1100
    • Andrea Gilbert (ag16 [at] cornell.edu) can provide the instruction account # if you don’t already have it

Cornell Fleet

  • Contact the Fleet Garage
  • Fleet Vans, 12-passenger are still available at this time
  • Andrea Gilbert (ag16 [at] cornell.edu) can provide the instruction account # if you don’t already have it

Plant Science & Mann

Campus mail and US Postal mail is delivered to G21 (Hort/SIPS), 238 (Plant Biology) or 328 (Plant Path) Plant Science.
FedEx and UPS packages are delivered to 111 Plant Science (5144*). You will be notified by email when you have a package ready for pickup.
To ship packages, please request a FedEx user account by emailing Catalina Enright (cle46 [at] cornell.edu).

Please use your lab or office number as your return address. The mailhandlers know which room to deliver to based on your name and/or section affiliation.

Bradfield & Emerson

Campus mail and US Postal mail is delivered to 242 Emerson.
FedEx and UPS packages are delivered to 242 Emerson. You will be notified by email when you have a package ready for pickup.
To ship packages, please request a FedEx user account by emailing Dayna Jorgenson (djj55 [at] cornell.edu)

Please use your lab or office number as your return address. The mailhandlers know which room to deliver to based on your name and/or section affiliation.

Are you shipping materials internationally? If so, you need to get approval from Cornell Export Control every time an international shipment is made.
 

  • Who to contact: You can reach out directly to Sarah Marie Schlagter sms655 [at] cornell.edu, Terrence Rusch tr292 [at] cornell.edu, or use the main exportcontrols [at] cornell.edu address. It is hoped that a more automated process will be put into place in a year or so.
     
  • Information you need to send:
    • What is being shipped?  A thorough description of the item being exported so we can classify appropriately against the relevant controls lists
    • Who is it being shipped to?  The name and address of the foreign recipient so we can screen against any applicable restricted parties lists
    • Where will the item end up?  Is there any intention for the exported item to be sent to another foreign recipient in a third country (particularly one that is sanctioned or embargoed)?
    • What is the purpose of the export?  What specifically will the foreign recipient be doing with the exported item, why are we shipping to them, and is that a prohibited end-use?
       
  • How long does approval take: While many shipment reviews can be done in a fairly timely manner (say 1-2 business days), there can be situations where a more complex analysis is involved.  Similarly, if it is discovered that an export license or classification determination is required from the government, we are now looking at weeks (2-6) not days in order for my office to approve the shipment.  So, the more lead-time a researcher can provide, the better
     
  • Why? Shipments sent without an export license (if required) are a serious matter that can have significant ramifications for the university and the researcher involved.  The Export Controls Office is here to help prevent these types of situations from happening and want to protect both the institution and the faculty member.
     
  • What about the Fundamental Research Exclusion? The often-cited Fundamental Research Exclusion to export controls has no bearing on physical/tangible international shipments or transfers – in other words, all international shipments are in the scope of export controls and require review by this office even if the underlying research is or will be published

Note that “approval” from Export Controls does not supersede any required protocols for EH&S’s hazardous materials program, nor CTL’s procedures for a Material Transfer Agreement, and vice versa. See answers to some frequently asked questions

Course catalog:

Process/timeline for proposing new courses:

  • Newly proposed courses are reviewed by the Plant Science Curriculum Committee and by the CALS Curriculum Committee
  • If you have a new course you’d like to try out, consider teaching it as a Special Topics Course (PLSCI4940)
    • Can be 1-4 credits, and taught for 2 years without approval from the College
    • Does require some active publicity

TA rubric and process for requesting TAs:

  • Which classes are assigned graduate TAs? This rubric breaks down how TA assignments are done
  • Ineligible for a graduate TA? Consider an undergraduate who has previously taken your class
  • A 1-credit TA training class for undergraduates will be introduced as part of the SIPS Active Learning Initiative

Key academic dates:

Room scheduling:

  • Some rooms are designated R25 and controlled by the college. Others are under SIPS control.
  • List of R25 rooms

Exam schedules:

  • See the list of exam schedules at: Fall 2020 exam schedules
  • If at all possible, try to adhere to your assigned time for final exams. Schedules have been arranged to spread out student workloads

Legal class times:

  • When proposing a new class, review the legal class times:Class meeting times
  • Note that 10:00 and 11:00 Tuesday and Thursdays are the most popular class times and you will maximize your enrollment by avoiding these times

Class budgets, supplies, support:

  • CALS provides SIPS with funds to support teaching. These funds are distributed to sections based on course numbers
  • Note that courses requiring food can now request groceries for deliveries
  • Costs for field trip fees have increased significantly owing to changes in transportation providers. This may necessitate passing on some costs to students in the future.

Risk management:

  • Signed risk waivers are required for all off-campus experiences

Classroom governance:

  • Electronics, visitors, animals – in the absence of letters of accommodation from Student Disability Services, policy is at the discretion of the instructor
  • Classroom auditing:
    • The option to audit is only available to graduate students
    • Auditors are accepted at the discretion of the instructor. If accepted, numbers cannot be limited unless room capacity is exceeded
    • Auditors cannot be failed but they can receive an incomplete which must be resolved prior to graduation. Requesting that auditing students sign a contract committing to a specified level of attendance and/or participation can be an effective strategy

Class roster:

Academic accommodations:

  • Accommodation is required for varsity athletics, religious observance, and issues of physical and mental health
  • Accommodation is not required for club sports or deaths in the family
  • Ask at the beginning of the semester for known dates of absence related to athletics and religious observance. not that travel time to be with family is not encompassed
  • A letter from Student Health Services is required for physical and mental health accommodations
  • Instructors are not required to reschedule or duplicate field trips missed owing to accommodation

Consensual relationships policy:

Harassment and bias reporting:

Mental health resources:

Go to NEBnow website to see freezer location information, request access, browse the current inventory available and to place a special order.

Contact Catalina Enright (cle46 [at] cornell.edu) for any questions.