Hosting, Alcohol and Food Procurement

The intent of this College policy is to provide clear limitations for the purchase of alcoholic beverages and guidelines for the reasonable expenditure of scarce resources for the business purposes of entertainment, hospitality, and recognition. While CALS acknowledges the necessity and benefit these expenditures provide in maintaining and increasing support of the University/College’s endeavors, funds expended for these purposes are resources made unavailable for other important purposes. Proper stewardship of University funds is an obligation of all faculty and staff.

Note: Entertainment, hospitality, and recognition expenses must be charged to an unrestricted account and generally should be recorded on a federal unallowable object code.

This policy supplements the University travel and expenditures policies. All those seeking reimbursement or paying for such services are responsible for reading and complying with the University policies. Contact the Associate Dean for Finance and Administration or the Business Service Center Director, in advance, to request authorization for any hospitality expense not addressed in the guidelines below whether related to participants, type of event, or purchase of alcohol or dollar thresholds.