SIPS Resources (Internal)

SIPS admin staff: who does what...

Non‐Academic Appointments: Roxana Usturoi, ru32 [at] cornell.edu

Visitor Appointments: Roxana Usturoi, ru32 [at] cornell.edu

Hourly students hiring process: Roxana Usturoi, ru32 [at] cornell.edu

Academic Appointments

  • HORT/PPPMB – Michele Blackmore, mb2525 [at] cornell.edu
  • PBG/SCS ‐ Amy Collins, acl10 [at] cornell.edu
  • PB ‐ Karin Jantz, kpg2 [at] cornell.edu

Non-standard appointments: Leslie Larsen, lal262 [at] cornell.edu

Financial Approvals:

  • HORT/PPPMB/SIPS ‐ Tracy Chapman, tlk2 [at] cornell.edu
  • PB ‐ Linda Cox ‐ ljs42 [at] cornell.edu
  • PBG ‐ Elaine Davis, es29 [at] cornell.edu
  • SCS ‐ Kara Gibson, kc947 [at] cornell.edu

Primary Contact, Always Start Here

  • HORT/PPPMB /SIPS‐ Tracy Chapman, tlk2 [at] cornell.edu
  • PB ‐ Linda Cox ‐ ljs42 [at] cornell.edu
  • PBG ‐ Elaine Davis, es29 [at] cornell.edu
  • SCS ‐ Kara Gibson, kc947 [at] cornell.edu

Additional finance staff (including telecomm questions): Andrea Gilbert, ag16 [at] cornell.edu

SIPS Finance Manager: Tracy Chapman, tlk2 [at] cornell.edu

General/Space Needs/Keys/Not Sure: Leslie Larsen, lal262 [at] cornell.edu
Urgent Issues: Greg Smith, gjs25 [at] cornell.edu
Chemical Safety/Disposal: Kelly Hanley, klh54 [at] cornell.edu

MS/PhD related

  • HORT/PPPMB ‐ Josh Balles, jeb527 [at] cornell.edu
  • PB ‐ Karin Jantz, kpg2 [at] cornell.edu
  • PBG/SCS ‐ Alicia Caswell, amd33 [at] cornell.edu

MPS related: Tara Reed, tln2 [at] cornell.edu
Backup for GFA/Chair Signatures: Leslie Larsen, lal262 [at] cornell.edu

Plant Sciences Major & Courses: Leah Cook, lcc2 [at] cornell.edu

Agricultural Sciences Major & Courses: Kari Richards, ksu2 [at] cornell.edu

Lucille Luce: lme49 [at] cornell.edu

Craig Cramer, cdc25 [at] cornell.edu
Magdalen Lindeberg, ml16 [at] cornell.edu

Reserve a room - View room capacities, webconferencing capabilities, and follow links to reservation system.

SIPS room layouts - How to set up tables and chairs for different capacities in PS 404 and Emerson 135.

Questions?

  • Catalina Enright, cle46 [at] cornell.edu
  • Dayna Jorgenson, djj55 [at] cornell.edu

CALS Office of Sponsored Research

  • HORT/PPPMB/PB ‐ Alita Howard, ath32 [at] cornell.edu
  • PBG/SIPS Other ‐ Abby Blinn, arb382 [at] cornell.edu
  • SCS ‐ Tiffanie Rosenberger, tr366 [at] cornell.edu

Backup for Chair Form 10 Signature: Tracy Chapman, tlk2 [at] cornell.edu

An event is defined as a planned activity that supports the broader teaching, research and extension missions of SIPS.

As soon as you think you will be hosting an event, contact Leslie Larsen (lal262), or Catalina Enright (cle47). Provide as much information as you have at this moment – dates, number of attendees. They will be able to discuss available options.

  • Extent of advance notice
  • School priorities [Student-focused events such as orientation, recruitment, graduation take precedence followed by research and extension]
  • Current commitments/workloads

What other options are available?

  • Leslie or Catalina can provide you with checklist and suggestions of venders
  • Assist you in hiring a temp or student helper
  • Connect you with Cornell Conference Services
  • Advertise a “gig” development opportunity that allows a Cornell employee outside SIPS to support you while enhancing their skills.

NOTE: if you are preparing a grant that includes sponsorship of one or more events, we may be able assist with estimates of likely costs

More information

  • SIPS room layouts - How to set up tables and chairs for different capacities in PS 404 and Emerson 135.

How to...

Request grocery delivery for instructional purposes

One-Day and Short-Term Parking Permits:

Cornell Transportation Services has transitioned to Parkmobile for parking permits for visitors, conferences and events, prospective students, etc.

Please use this link to access the online form to request permits. You will need to login, and your information will pre-fill. Scroll down to complete the form. When you enter the account number, be sure to enter the course number in the Org Ref ID field when the permit is related to a class.

Permits can be sent as a pdf to you or directly to your visitor, or they can be picked up at Transportation Services, 116 Maple Ave. To have permits sent by email, choose that option in the Select Delivery Option dropdown, and enter the email address the permit is to be sent to, in the Special Instructions field.

The BZ permit allows visitors to park in the N lot next to the practice fields.

How will this new system work from our unit's perspective?

Units can:

How will Transportation process the requests?

Transportation Services will:

  • process the transaction as they are received via email or in person.
  • send the unit (or the guest) a .pdf of their permit to print, or print for them (upon request).
  • invoice the department monthly for their permit orders.

Items to note:

  • Orders can be canceled only if the request has not yet been processed.
  • There are no refunds for processed orders.
  • Each permit has a unique identifier; never alter or reuse one-day permits.
  • If you charge individuals a fee or resell permits, you must collect NYS sales tax. Please contact your business service center for guidance.

 

NOTE: Transportation options for field trips are extremely limited right now, with some of our former providers having gone out of business or consolidated.  Those still in business have low inventory and are often very slow to respond to inquiries.  If you expect to need vehicles in the coming year, you are advised to make reservations ASAP.

List of transportation providers approved by Cornell

Swarthout Coaches (large buses, 30+ passengers)

Call (607) 257-2277 to make a reservation.

Information you will need to provide:

  • Charge PO #: PO #: 1382753
  • Pick up and drop off times and locations:
  • Itinerary information:
  • # of passengers:
  • Contact phone number for day of:
  • After making a reservation, please email Dayna Jorgenson (djj55 [at] cornell.edu) all the above, plus:
    • Instructor name and course prefix and #. Example: charge to John Smith for course PLSCI 1100

Terps

Call 607-795-4426 to make a reservation

Information you will need to provide:

  • Charge PO #:1382238

  • Pick up and drop off times and locations:
  • Itinerary information:
  • # of passengers:
  • Contact phone number for day of:
  • After making a reservation, please email Dayna Jorgenson (djj55 [at] cornell.edu) all the above, plus:
    • Instructor name and course prefix and #. Example: charge to John Smith for course PLSCI 1100

Cornell Fleet

  • Contact the Fleet Garage
  • Fleet Vans, 12-passenger are still available at this time
  • Andrea Gilbert (ag16 [at] cornell.edu) can provide the instruction account # if you don’t already have it

Instructions for creating a shipping label on FedEx.com

Plant Science & Mann

Campus mail and US Postal mail is delivered to G21 (Hort/SIPS), 238 (Plant Biology) or 328 (Plant Path) Plant Science.
FedEx and UPS packages are delivered to 111 Plant Science (5144*). You will be notified by email when you have a package ready for pickup.
To ship packages, please request a FedEx user account by emailing Catalina Enright (cle46 [at] cornell.edu).

Please use your lab or office number as your return address. The mailhandlers know which room to deliver to based on your name and/or section affiliation.

Bradfield & Emerson

Campus mail and US Postal mail is delivered to 242 Emerson.
FedEx and UPS packages are delivered to 242 Emerson. You will be notified by email when you have a package ready for pickup.
To ship packages, please request a FedEx user account by emailing Dayna Jorgenson (djj55 [at] cornell.edu)

Please use your lab or office number as your return address. The mailhandlers know which room to deliver to based on your name and/or section affiliation.

Are you shipping materials internationally? If so, you need to get approval from Cornell Export Control every time an international shipment is made.
 

  • Who to contact: You can reach out directly to Sarah Marie Schlagter sms655 [at] cornell.edu, Terrence Rusch tr292 [at] cornell.edu, or use the main exportcontrols [at] cornell.edu address. It is hoped that a more automated process will be put into place in a year or so.
     
  • Information you need to send:
    • What is being shipped?  A thorough description of the item being exported so we can classify appropriately against the relevant controls lists
    • Who is it being shipped to?  The name and address of the foreign recipient so we can screen against any applicable restricted parties lists
    • Where will the item end up?  Is there any intention for the exported item to be sent to another foreign recipient in a third country (particularly one that is sanctioned or embargoed)?
    • What is the purpose of the export?  What specifically will the foreign recipient be doing with the exported item, why are we shipping to them, and is that a prohibited end-use?
       
  • How long does approval take: While many shipment reviews can be done in a fairly timely manner (say 1-2 business days), there can be situations where a more complex analysis is involved.  Similarly, if it is discovered that an export license or classification determination is required from the government, we are now looking at weeks (2-6) not days in order for my office to approve the shipment.  So, the more lead-time a researcher can provide, the better
     
  • Why? Shipments sent without an export license (if required) are a serious matter that can have significant ramifications for the university and the researcher involved.  The Export Controls Office is here to help prevent these types of situations from happening and want to protect both the institution and the faculty member.
     
  • What about the Fundamental Research Exclusion? The often-cited Fundamental Research Exclusion to export controls has no bearing on physical/tangible international shipments or transfers – in other words, all international shipments are in the scope of export controls and require review by this office even if the underlying research is or will be published

Note that “approval” from Export Controls does not supersede any required protocols for EH&S’s hazardous materials program, nor CTL’s procedures for a Material Transfer Agreement, and vice versa. See answers to some frequently asked questions

Go to NEBnow website to see freezer location information, request access, browse the current inventory available and to place a special order.

Contact Catalina Enright (cle46 [at] cornell.edu) for any questions.

View this Smartsheet with an inventory of available/free used lab supplies and equipment.

If you find something you want, add your name to the “Taker” field on that row, and indicate where the item should be delivered to by using the “Deliver To” field. You are also welcome to arrange pickup or viewing of the item.  Indicate that in the “Notes” field.

If you would like to donate items to the inventory, use this inventory entry form. Provide as much information as possible, including a photo of the item.

Instructions
1. Note scale reading (in pounds) before dispensing
2. Take the amount of LN2 you need.
3. Note current scale reading and calculate volume taken in liters.
4. Log the date, your name, lab name, the volume taken in liters, and the current scale reading.
5. Please email Dayna Jorgenson (djj55 [at] cornell.edu) if the reading on the scale is at or below 500 pounds, and there is no note yet that a new tank has been ordered.

To become a user
You can request access by emailing Elena Borgna (eeb88 [at] cornell.edu) or Tracy Chapman (tlk2 [at] cornell.edu) with a default account number.

Current users
Must sign out a key from Steve Hatfield, PLS Loading dock. One key is allowed per lab.
For issues with the cage, please contact Greg Smith (gjs25 [at] cornell.edu)
Helpful Conversions
1 pound of LN2 is 0.56 liters
1 liter of LN2 weighs 1.78 pounds
0.5L of LN2 weighs 0.89 pounds

For training or questions about the safe use of LN2
Visit the Environment, Health and Safety website: http://ehs.cornell.edu/

For users needing large quantities
This tank is intended to provide access to lower quantities for multiple users. If your lab requires large quantities, please establish a PO directly with Airgas for this purpose through e-Shop. Questions regarding this process can be sent to Tracy Chapman (tlk2 [at] cornell.edu)

Additional on-campus distribution center
In the event that liquid nitrogen is not available at this site, it may be available in Clark Hall (Room BH21). For more information about accessing liquid nitrogen through this alternate dispensing facility, please visit the website below.
https://blogs.cornell.edu/physicalsciences/physical-sciences-complex-facilities-services/liquid-nitrogen-dispensing-clark-hall/

Updates and documents

Building Renovation Updates: Plant Science Building is scheduled for upcoming renovation. Learn more about the renovations, answers to frequently asked questions, and recent updates.

SIPS Intranet on SharePoint: SharePoint is a SIPS Intranet used to archive documents, policies, standard operating procedures, and other information relevant to SIPS operation

SIPS Executive Committee Meeting Highlights: Learn more about topics addressed during regular meetings of the SIPS Executive Committee

Forms: see here

SIPS Kudos 

Interested in recognizing an individual or group for their exemplary work? Let us know and it will be shared in upcoming updates from the SIPS Director