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Reserve a Room

Reserving College of Agriculture and Life Science (CALS) Classrooms for Events

Please read the following instructions and click the link at the bottom of this page to access the reservation request form. To use this site you must have an active Cornell net ID. This site can only be used to reserve R25 CALS classrooms for events if space is available (see list of rooms below). If you wish to reserve a department or conference room you must directly contact that department to submit a request.

Use this form for non-course event room reservation requests (no official class, or prelim exam room requests). Event examples are: review sessions, information sessions, office hours, student group meetings, special events, presentations, trainings, etc. If you have any questions please send an e-mail to cals-rooms@cornell.edu.

If you have never submitted a room request through our online form or are not signed up as an R25 room requester you will need to do a quick sign-up to be added as an R25 requester in the system. Simply follow the link listed below and enter your PeopleSoft netID and password. This will "kerberize" you in the R25 room scheduling system. You will only need to do this once and you will be in the system for all future room requests you submit.

The CALS Student Services Office attempts to process room requests within three business days. During the first two weeks of the fall and spring terms processing may take longer due to extremely high request volume. We cannot process same day requests, so please make your requests as early as you can. We will confirm each request by e-mail.

Once your reservation has been confirmed, you must arrange for access to the building and room by contacting the appropriate building coordinator. Be aware that most buildings/rooms are locked after hours and on weekends so you must contact the building coordinator Monday-Friday, 8:00am - 4:00pm, prior to your event (there are no staff available for assistance on weekends or evenings). Please refer to the room list for building coordinator contact information. Additionally, AV support is available here.

Policies

Reservations are first come, first serve, with priority given to College of Agriculture and Life Science events. Occasionally groups may be bumped for a high priority CALS/University event and will be promptly notified. All reservation requests must be by, or on behalf of, groups that are officially recognized by Cornell, or a Cornell unit/department. Cornell student groups must have an active registration with the Student Leadership, Engagement & Campus Activities Office (SLECA). Individuals may not reserve these rooms for personal use.

CALS reserves classroom space with an expectation of courtesy.   All users of classrooms are expected to leave the classroom and its equipment in good order. This includes chairs, desk and tables straightened, windows closed, electronic equipment powered down (if applicable, including lights off), removing or disposing of everything one brought in, such as beverage/food containers, newspapers, etc. No food or drinks are allowed in classrooms unless you have prior approval.  Also, removing furniture from any classroom (eve if it is intended for use in an alternative classroom) is not permitted. Users are expected to take extra care that no damage is done to classrooms or classroom furniture or equipment and that the room is returned to a class-ready condition.

Audiovisual equipment and lecterns may not be moved.   Additional fees may be assessed if the room is damaged or extra cleanup is needed. The cost to repair any damage to CALS equipment or landscaping will be the responsibility of the requesting group/contact person. All classroom keys must be returned to 140 Roberts Hall the following business day. Late or lost keys may be subject to a fine of $5.00/key. If a key is lost or stolen it must be immediately reported to the CALS Student Services office. The key holder must ensure that all doors and windows are closed and locked while the room is not in use regardless of whether it was unlocked when you arrived. All lights and equipment must be turned off. The key holder may be held liable for any damages, theft, and/or missing equipment while the key is in their possession. Failure to observe these rules may lead to a revocation of room reservation privileges.

You must include a completed Event Registration form if a group plans to hold an event with:

  • Catered food
  • Alcohol
  • More than 200 attendees
  • Money that is collected (sales or fundraising)
  • Activities that may be seen as controversial and/or high risk
  • Takes place outdoors

Cancellation Policy

Cancellation requests should be sent to cals-rooms@cornell.edu with the confirmation reference number in the email subject line as soon as possible so we may plan accordingly.

If you agree with these policies and conditions please click the link below to access the reservation form page to submit your request.