Listing of policy and procedures

• Vehicle Life Notes
• Fuel Procedures
• MV Accident Procedures
• Key Procedures
• Warehouse Procedures
• Waste Disposal

Fuel Procedures

Geneva on campus fueling (unleaded gas)
Set up Steps
User:

1. Your 4 digit phone code is also your fuel code **if you have a code you don’t need to continue to step 2**
2. Contact Kathy DeRosa for a phone code (ext 2236, email kad2) - Only necessary if you don’t have a phone code

Vehicle:

• All new vehicles during the registration process will get a red prokee used in fueling
• Extra/replacement prokees can be purchase at cost, contact the Buildings & Properties office (ext 2301)

Pumps:

• South east of the General Services bldg, North side of road

Fueling: (LCD screen will prompt user along the way)

1. Insert Prokee (till screen asks for users id) then remove
2. Type user id (phone code) then hit enter
3. Select which hose 1 or 2 then press enter
4. Pump gas (return hose to pump)

Problems/concerns during fueling? Contact Garage staff (2304) or B&P office (2301)

Geneva on campus fueling (Diesel)
Pumps:

• South east corner of the General Services bldg, South side road

Fueling:

1. Get slip out of attached box
2. Fill out date, vehicle id (plate if available) and dept
3. Get needed diesel
4. Add number of gallons, write diesel on form and sign
5. Put the completed slip in box attached to pumps

Problems/concerns during fueling? Contact Garage staff (2304) or B&P office (2301)

MV Accident Procedures

If you have been involved in motor vehicle accident while traveling in a Cornell vehicle, or on Cornell business, please notify the police at the scene if possible. Please complete the motor vehicle accident report and forward it to Risk Management and Insurance within 24 hours of the incident.

Motor vehicle accident report

If you are injured on Cornell property, during a Cornell sponsored activty, or during the course of your employment with Cornell, please complete the Cornell University On-Line Injury Report. Cornell Staff should report injuries occuring to non-affiliated persons (visitors, vendors, etc.)

Cornell University Injury Report

Key Procedures

Approval:
An Individual requesting a Key must get their Department's approval.

A Work Order Must be processed:
Department Representatives: The Individual requesting a Key must notify their Department Work Order Representative to issue a Work Order for a key.
Carpenter Shop: Once the Carpenter Shop gets the Work Order a key will be Issued. The Individual will be notified when the key is ready. Note that all Best Keys and Corbin Grand Masters have a Key Agreement that must to be signed by Individual requesting the key.

Transfer of Best Keys and Corbin Grand Masters:
The Department needs to notify Buildings and Properties, Carpenter Shop before any Best Key changes owners. The new owner will have to sign a Key Agreement.

Corbin and Other Keys:
The Departments are responsible for their inventory and control.

Employee Transfer or Separation:
In case of Employee transfer or separation, the department is responsible for the recovery of issued keys from that employee and their return to Buildings & Properties.

Warehouse Procedures

Waste Disposal